Paragraphs

MEMBERSHIP

2.1 Regular member
Regular member is he or she who studies at JIBS and pays the membership fee.

2.2 Honorary member
Honorary member can he or she become, who has contributed to the association in a valuable and lasting way. Nominations are given to the board in written. A 2/3 majority is required for approval.

2.3 Membership fee
The sum of the membership fee is decided at the Biannual General Meeting in the spring. Honorary member does not pay membership fee.

YEAR OF ACTIVITY

The year of activity and financial year extends from the 1st of January to the 31st of December.

ORGANISATION

4.1 Supreme decision-making body
Supreme decision-making body is the General Meeting.

4.2 Executing body
Executing body is the Board, appointed by the General Meeting.

4.3 Board

4.3.1 Composition of the board
The Board consists of the presidium, presidents of committees and sponsor co-ordinator. The Board is competent to make decisions when at least six members are present, of which at least three shall be presidents of committees.

4.3.1.1 Composition of the Presidium
The Presidium consists of: President
Vice President
Treasurer
Infomaster

4.3.2 Committees
The Committees shall consist of a president elected at the General Meeting, a vice president elected by the Committee as well as remaining persons being part of the Committee. Committees can be created by the Board if a group of students shows on a continuous activity which benefits the members and is unique in the sense that it is not being carried out in any other committee. Committees can be dissolved by the General Meeting with a ¾ majority. This should be done if the Committee does not show on a continuous activity.

4.3.3 Task of the Board
1. Take care of the activity of the association in compliance with the Rules.
2. Give directives concerning the activity of the Committees.
3. Stay informed on the economic situation of the association.
4. Present a budget for the activity year, which the Presidium shall adopt. Treasurer shall decide on the date of handing in of the budget of the Committees.
5. Appoint members to the bodies where JSA should be represented.
6. Write an annual report which shall be approved at the Biannual General Meeting in the spring.
7. Appoint a Next Step Committee.
8. Appoint a vice Treasurer two weeks after the Biannual General Meeting in the spring, at the latest.

4.3.3.1 Task of the Presidium
The task of the Presidium is to be responsible for the running activity which shall be taken cared of in a satisfactory way. This will be controlled by the Board.

4.3.4 Meetings
The Board shall hold meetings at least four times per semester. The Committees shall hold meetings at least four times per semester if no extraordinary circumstances exist.

4.3.5 Competence to make decisions
The Board is competent to make decisions, when at least half of the members are presents at a meeting. The Presidium is competent to make decisions when half of its members are present. Decisions are made with a simple majority. If the number of votes is equal, the President has the casting vote.

4.3.6 Minutes and summons
Summons to a meeting shall be posted at least three days prior to the board meeting unless extraordinary circumstances exists. Minutes shall be kept at the meeting by a secretary appointed at the meeting. The minutes shall be adjusted by the president of the meeting and an adjuster appointed at the meeting. The minutes shall be available to the members of the association at least two weeks after the meeting.

At the meetings of the Committees, all the members of the committees shall be summoned and minutes shall be kept.

4.3.7 Right to sign for the organization
The President, the vice President and the Treasurer has, two together, a right to sign for the organization.

4.3.8 Means of payment
Means of payment are administered by the Treasurer and the vice Treasurer. Treasurer and Vice Treasurer are also responsible for means of payment to the Board. In the absence of the Treasurers, the means of payment are administered by the President. The Presidium has the right to make individual economic decisions in excess of the budget up to a third of the base amount.

4.3.9 Responsibility of the Board
The Board is responsible for its activity to the General Meeting. The Board shall, at the same time, leave an annual report concerning the previous year.

Vote of no confidence on an elected representative through a motion received in time according to the rules, shall be treated at Biannual General Meeting or Extraordinary General Meeting. Motion shall not be treated by the Board of JSA. For approval of motion on vote of no confidence, a 2/3 majority of the votes is required.

4.2.10 Closing of the books and annual report
Closing of the book and annual report from the previous Board shall be the new Board at hand at the 16th of March at the latest, if no special circumstances exist.

GENERAL MEETING

5.1 Composition
All the members of the association have a right to participate at the General Meeting.

5.2 Point in time and summons
Biannual General Meeting shall be held in the beginning of every year of activity, on the 30th of April at the latest. Biannual General Meeting shall be held at the end of every year of activity, on the 16th of December at the latest. Summons shall be posted three weeks before the meeting, at the latest.

5.3 Extraordinary General Meeting
For the Board to summons an Extraordinary General Meeting, at least two of the members of the Board or at least fifteen of the members of the association has to demand this.

5.4 Agenda

5.4.1 Biannual General Meeting (spring)
Agenda at the Biannual General Meeting (spring) shall contain the following:
§ 1 Opening of the Meeting
§ 2 Approval of agenda
§ 3 Establishment of electoral register
§ 4 Election of president of the Meeting
§ 5 Election of secretary of the Meeting
§ 6 Election of two adjusters as well as two tellers
§ 7 Request of proclamation of the Meetings’ competence
§ 8 Presentation of the Boards’ annual report concerning the previous year
§ 9 Presentation of auditors’ report
§ 10 Request of granting the Board from the previous year of activity discharge
§ 11 Request of using of profit or covering of loss
§ 12 Election of Treasurer and Vice President
§ 13 Election of auditor and deputy auditor
§ 14 Election of Election Committee
§ 15 Fixing of membership fee
§ 16 Bills
§ 17 Motions
§ 18 Remaining questions
§ 19 Closing of the Meeting

5.4.2 Biannual General Meeting (fall)
Agenda at the Biannual General Meeting (fall) shall contain the following:
§ 1 Opening of the Meeting
§ 2 Approval of the agenda
§ 3 Establishment of electoral
§ 4 Election of president of the Meeting
§ 5 Election of secretary of the Meeting
§ 6 Election of two adjusters and two tellers
§ 7 Request of proclamation of the Meetings’ competence
§ 8 Election of members of the Board except for Treasurer and Vice President
§ 9 Bills
§ 10 Motions
§ 11 Remaining questions
§ 12 Closing of the Meeting

5.5 Bills
Bill which shall be presented at the General Meeting shall be approved at a Board Meeting by at least ¾ of the Board, one week prior to the General meeting at the latest.

5.6 Motion
Motion shall be handed to the Board at least one week prior to the General Meeting.

5.7 Right to vote
Right to vote belong to a regular member who has paid the membership fee and honorary member.

5.8 Re-voting
If the number of votes is equal at a re-voting concerning a decision, the President of the Board has the casting vote. If the number of votes is equal concerning an election of a person, the drawing of lots shall decide.

5.9 Minutes
Minutes shall be kept at the General Meeting.

ELECTION OF THE BOARD

6.1 The Election Committee
The Election Committee shall consist of members of JSA. The Election Committee shall be composed of the President of the Election Committee and one representative from each programme at JIBS. The President of the Election Committee is appointed at the Biannual General Meeting (spring) and will then appoint the Election Committee at least one month prior to an election is made.

6.2 Task of the Election Committee
The task of the Election Committee is to take out candidates and form an opinion on their suitability for the election at the Biannual General Meeting. The Election Committee shall communicate its’ opinion to the Biannual General Meeting.

6.3 Electing Treasurer
When electing Treasurer, preferably only candidates with documented skills and practical experience of book-keeping, should candidate. If there is no such candidate, the book-keeping as well as the closing of the books and the annual financial report shall be taken cared of by an independent consultant. In that case, a person not fulfilling the criteria’s may still be elected but he or she shall not be responsible for the above mentioned task but only easier, financial tasks. An auditor or other financially competent person shall co-operate with the Election Committee at the appointment of candidates.

AUDIT

The audit of the activity of the association is administered by the Auditor elected at the Biannual General Meeting (spring). The Auditor shall be given the possibility to, at any time, scrutinize the accounts of the association, minutes as wells as remaining documents. The Auditor shall, at the end of the year of activity, scrutinize the Boards’ annual report and after that issue an audit.

RULES

Amendments or supplements to these rules are not valid unless a decision is made at two successive General Meetings within at least six weeks of each other. For approval, a 2/3 majority is required.

How these rules shall be interpreted is decided by the General Meeting or the Extraordinary General Meeting of the association, with the exception of the definition and interpretation of the term “extraordinary circumstances” which will be decided by the Board of the association.

Key Partners

Senior partners